• shall be considered a Sub-committee of Baseball WA.
• shall uphold both the spirit and wording of rules, regulations and policies established by Little League International, Baseball Australia and Baseball WA.
• shall be responsible for conducting all business as deemed necessary to ensure that all the charter’s club teams are appropriately scheduled to play in competitions.
• shall be responsible for developing and putting into action plans for membership growth.
• shall be responsible for conducting all business as deemed necessary to have representative teams participate in LLI tournament pathways and other pathways created by and / or endorsed by Baseball WA.

MEMBERSHIP TO THE CHARTER COMMITTEE
Persons may become members of a Charter Committee in one of two ways:

1. Be appointed to the Charter Committee by a member club, or;
2. Be elected to an Executive Committee position

APPOINTMENT TO THE CHARTER COMMITTEE
Each member club shall nominate individuals to serve on the Charter Committee. The number of members from each club shall be as follows:
2 clubs in the charter - 4 persons each
3 clubs in the charter - 3 persons each
4 or more clubs in the charter - 2 persons each

ELECTION TO THE EXECUTIVE COMMITTEE
Members appointed to the Charter Committee by member clubs plus any other financial member of any member club may seek election to an Executive Committee position.
The Charter Committee shall determine the length of service for each Executive Committee position which shall be at least one year and no more than three years from the date of appointment. This shall be determined prior to the position being filled.
The Secretary shall ensure that any vacant Executive Committee position is advertised to all financial members of member clubs within 14 days of the vacancy. Nominations shall be received by the Secretary no later than 28 days from the advertisement.
Where more than one nomination is received for any vacant Executive Committee position, the successful nomination shall be determined by a vote of those Charter Committee members appointed by member clubs who shall be entitled to two votes. The successful candidate shall be the person receiving the most votes. In the case of a tie, the Charter Assistant District Administrator shall cast the deciding vote.

CONFLICTS OF INTEREST
All members, regardless of method of appointment to the Charter Committee, must consider positions they hold with member clubs or other organisations, and determine whether duties associated with such positions have the potential to place them in conflict with the overall interests of the Charter (ie club v charter).

In such cases, the member would be expected to make a choice between membership of the Charter Committee and the other positions held elsewhere.

CHARTER COMMITTEE VOTING
Where issues tabled at Charter Committee meetings require a decision to be made, and thus a vote is to be conducted, each person on the Charter Committee (both Executive and General) shall be entitled to one vote.
Issues shall be deemed as carried if a vote of 50% plus one of the Charter Committee members present vote in favour of the issue.

Proxy votes shall not be accepted.
Should an issue be deemed sufficiently urgent by the Charter Assistant District Administrator that consideration and voting is done via email, such decisions shall be tabled and minuted by the Secretary at the next formal meeting of the Charter Committee.

Members must declare any conflict of interest they have with any issue being tabled and excuse themselves from any voting procedure.

CHARTER COMMITTEE MEETINGS
Charter Committees shall meet, at a minimum, once per month from August through the completion of commitments by all of its tournament teams.

Additional committee meetings may be held at the discretion of the Charter Assistant District Administrator.
The Charter Assistant District Administrator shall table and have endorsed a meeting schedule for the following 12 month period at the Charter Committee’s August meeting annually.

REPORTING TO BASEBALL WA
The Charter Committee (through its Assistant District Administrator) shall at all times report to Baseball WA (through its District Administrator).
Baseball WA shall always reserve the right to:

• determine which clubs are members of which charter - ensuring LLI compliance requirements are adhered to.
• remove an Executive Committee member from his / her position if deemed necessary.
• veto a decision by the Charter Committee should it feel such decision is not in the interests of the sport.
• take any additional action that it feels is necessary to ensure that members, clubs and/or the sport are protected.

EXECUTIVE COMMITTEE

ASSISTANT DISTRICT ADMINSTRATOR

• Responsible for all aspects of the charter’s Annual Key Result Schedule (AKRS) and the annual review process with BWA’s consultant.
• Meet with clubs within the charter to (1) collate and understand each club’s strategic objectives and (2) encourage each club to align their objectives to the BWA Strategic Plan.
• Represent the charter in discussions with the BWA Board relating to the BWA Strategic Plan.
• Be responsible for creating a charter strategic plan (and resultant operational plans) and table for charter committee approval. Regularly table the strategic plan for review, ensure it is aligned with the BWA Strategic Plan objectives and assess success in terms of achievement against the objectives.
• Develop selection protocols for tournament team coaches and players and table for charter committee approval.
• Chair all charter committee meetings.
• Create an annual charter committee meeting schedule
• To ensure necessary policies are documented, approved by the charter committee and reviewed annually for relevance and compliance.
• To ensure all rules set by Little League International, Baseball WA and / or Baseball Australia are being fully complied with by the Charter Committee, tournament teams and member clubs.
• To regularly review the performance against objectives of the Operational Management team.
• To review the charter’s Development Philosophy document to ensure it continues to follow the guidelines set by Baseball WA and is being implemented by charter personnel.

CHARTER COMPETITIONS MANAGER

• Collate team nominations and club scheduling requirements.
• To assume the duties associated with the position of Player Agent as applicable to WA.
• To discuss team nominations with member clubs including discussion surrounding ensuring players meet tournament team eligibility requirements. Sign off the team nomination forms.

• Develop, maintain and enforce local charter by-laws (that do not compromise LLI or LLWA/BWA regulations & by-laws) and table for charter committee endorsement. Submit such to the LLWA Competitions Manager for approval.
• Prepare fixtures for all competitions under charter control and have approved by the charter committee.
• Liaise with equivalent person in other charters to ensure any necessary cross-charter fixture issues are taken care of.
• Receive dispensation requests and table for charter committee approval.
• To act as the charter’s Technical Director (ie rules, regulations, compliance requirements).
• To provide all fixtures including mid-season changes to LLWA’s Operations Support Manager.

REPRESENTATIVE TEAMS MANAGER

• Develop, publish and implement timetables for all key operational issues relating to the charter’s tournament teams.
• Be responsible for the selection of coaches, executive officers and players into representative teams in compliance with the agree protocols.
• To ensure all members of tournament teams are compliant with Little League International, Baseball Australia and Baseball WA rules and make application (through the LLDA) for dispensation as needed.
• To ensure all aspects of representative team operations are in keeping with the charter’s philosophy document.

COACHING AND DEVELOPMENT MANAGER

• To work with the Assistant District Administrator and BWA’s Development Manager on implementing the charter operational plan.
• To work with the Representative Teams Manager on implementing charter tournament team selection protocols.
• To ensure the charter conducts a Level 0 umpire course by 30 November annually.
• To work with clubs on developing and implementing plans to increase the number of accredited coaches within the charter.
• To produce and implement operational plans designed to fulfill the objectives of both the charter and Baseball WA’s strategic plans, specifically related to membership targets.
• To ensure all aspects of individual development are in keeping with the charter’s philosophy document.

TREASURER

• Be responsible for the regular review of and compliance with the charter Finance Including the operation of a charter bank account.
• To receive all invoices for payment, table at charter committee meetings for approval and make such payment and to receive all incomes and deposit to the charter bank account.
• To table a financial report at all charter committee meetings.
• To be responsible for submitting orders for uniforms and apparel through the required processes

SECRETARY

• Minute all charter committee meetings.
• Submit such minutes to LLDA within 14 days of the meeting taking place.
• Maintain the charter’s website and Facebook page.
• To ensure that the charter’s website maintains a library of all current policies and the strategic plan.
• To open and maintain a Post Office box (if necessary).
• Prepare and email reports as needed to club delegates as way of communicating charter activities and relevant information – such as fixture changes, tournament team tryouts etc.